Connect Your Systems & Clean Up the Books
Make your job-management and bookkeeping systems agree with each other.
For contractors, trades & service businesses
Better systems for the trades.
We help established contractors, trades and service businesses run better and get more done with the team you already have, so you can take on more work and keep more of what each job earns. We do it by fixing how calls, estimates, schedules, invoices and the books work together. We use what you already have wherever we can.
- Fixed price, in writing
- You own the accounts and data
- In person in St. Petersburg, Tampa, Sarasota, Bradenton, Lakewood Ranch & Manatee County
- Hablamos español.
Where a job gets stuck
- Lead / callauto reply
- Estimatetemplate
- Schedule & dispatchnotify
- Job & change ordersapprove
- Invoice → accountingsync
- Job profit reportdashboard
Sound familiar?
The busywork that eats the office's week
- Missed calls go nowhereA homeowner calls while everyone is on a job. No one calls back until tomorrow, and by then they hired someone else.
- The same job, typed three timesInto the estimate, into the scheduling app, into the accounting system. Every retype is a chance for a mistake.
- The books never matchDuplicate invoices, payments that don't apply, customers spelled three ways. Your bookkeeper loses days on it.
- Profit shows up at tax timeLabor hours live in one app and costs in another, so you can't tell which jobs made money until it's too late to change anything.
- The business runs on one spreadsheetSchedules, change orders and follow-ups live in a file only one person understands.
- Your website doesn't bring in workAn old site and a half-finished Google Business Profile, while competitors show up first in local searches.
What we do
Fixes for the whole path from first call to paid invoice
Lead Follow-Up & Busywork Automation
Stop retyping the same job into three systems, and stop letting new leads go cold.
Job Costing & Profit Reports
See which jobs, job types and crews actually make money, before the year is over.
Get Found Locally: Website & Google Profile
A fast website and a complete Google Business Profile that help bring in more work.
Small Custom Tools
Small, focused tools when the software you have falls short.
Business Email, Logins & Office IT
Business email, logins, devices and shared files set up properly, in your name.
How we work
Check, fix, keep it running
Three steps. You can stop after any one of them.
Free call & systems review
We sit with you and the office and trace how a lead becomes an estimate, a scheduled job, an invoice and an entry in your accounting system. You get a short written report: what to keep, fix, connect or replace.
Starts with a free 30-minute callFix & connect
Fixed-price projects from that report: clean up the bookkeeping sync, set up lead follow-up, build the job-cost dashboard. We use what you already pay for wherever we can.
Written scope & price firstKeep it running
Optional monthly support for changes, new automations, new hires' accounts and a regular check-in. Not a 24/7 help desk, and we say so up front.
Month to month
Software we've worked with
Keep your software. Make it talk.
Most shops don't need a new platform. They need the tools they already have set up properly and connected to their bookkeeping. These names reflect hands-on experience, not partnerships or certifications.
Bookkeeping
Project & field management
Everyday tools
Who you'd work with
Built by someone who has run the office side of the trades
Founder Kevin Espinoza started out working hands-on in residential construction and remodeling, then moved into project management and IT administration. He's based in Sarasota.
- Fixed-price projects with a written scope
- Accounts, data and code set up in your name
- Every automation documented in plain English
- Local and on site when it helps
FAQ
Common questions
Do I have to switch software?
Usually no. We start by making the job-management, accounting and office tools you already pay for work better together. We only recommend replacing something when it clearly can't do the job, and we explain why in plain English before you spend anything.
What does it cost?
The first 30-minute call is free. After that, projects are fixed-price and quoted in writing before any work starts, so you know the cost up front. Optional monthly support is month to month, and you can stop after any step without a long contract.
Do you work on site?
Yes. We work in person in St. Petersburg, Tampa, Sarasota, Bradenton, Lakewood Ranch and across Manatee County, and remotely when that is easier for you. Many fixes start with an hour in your office watching how a job actually moves from call to invoice. Hablamos español.
Who owns what you build?
You do. Accounts, data, automations and code are set up in your company's name, and we document everything in plain English so you are never locked in to us. If you change providers or bring the work in-house, everything keeps working.
What size companies do you work with?
Contractors, trades and service businesses with roughly 3 to 50 people: big enough to feel the busywork, small enough that the owner still does too much of it. If you are smaller or larger, book the free call anyway and we will tell you honestly whether we are a fit.
Not sure where to start?
Book a free 30-minute call. We'll walk through how a job moves from first call to paid invoice, then tell you plainly what's worth fixing first. If nothing is, we'll tell you that too.